Privacy Policy

Last updated: 6 December 2025

The SHAPING EU SPORT website is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you use this website, including when you contact us through the feedback form.

This website is operated by the SHAPING EU SPORT project consortium (Erasmus+ Project No. 101133558), implemented by partners from Slovakia, Cyprus, and Estonia, and co-funded by the European Union.

1. What Personal Data We Collect

We collect only the data that you voluntarily provide.

1.1 Contact Form

When you submit the contact form, we may collect:

  • Name
  • Email address
  • Message content, including any information you choose to provide
  • Attachment (optional), if uploaded

1.2 Technical Information

For security and analytical purposes, the website may automatically collect:

  • IP address (stored only in anonymised or aggregated form)
  • Browser type and version
  • Device type
  • Basic usage data (pages visited and time spent on the website)

No automated decisions or profiling are carried out based on these data.

2. Purpose of Processing

We process personal data exclusively for the following purposes:

  • Responding to your inquiry, feedback, or notification of an error
  • Reviewing and implementing corrections or updates to website content
  • Ensuring the functionality and security of the website
  • Complying with legal obligations related to data protection and reporting

We do not use your data for marketing purposes or share it with third parties for commercial activities.

3. Legal Basis for Processing

Personal data are processed on the following legal bases:

  • Consent (Article 6(1)(a) GDPR): when you submit the contact form and agree to the processing of your data.
  • Legitimate interest (Article 6(1)(f) GDPR): ensuring the website’s security and functionality.
  • Legal obligation (Article 6(1)(c) GDPR): where required by applicable law.

You may withdraw your consent at any time by submitting a request through the online contact form.

4. Data Storage and Retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, specifically:

  • Contact form submissions: up to 12 months from the date of receipt, unless legal obligations require longer retention.
  • Technical data: stored only in anonymised or aggregated form for analytical purposes.

After the retention period, all data are securely deleted.

5. Sharing of Personal Data

Your personal data may be shared only with:

  • Members of the SHAPING EU SPORT project consortium responsible for reviewing feedback and maintaining website accuracy
  • Service providers hosting or maintaining the website, strictly under data-processing agreements ensuring GDPR compliance

We do not transfer personal data outside the European Union unless adequate safeguards, as defined by GDPR, are in place.

We never sell, lease, or otherwise disclose your personal data to third parties for commercial purposes.

6. Your Data Protection Rights

Under the GDPR, you have rights concerning the access, correction, deletion, and management of your personal data.

You may exercise these rights at any time by contacting us through the online contact form available on this website.

You may also lodge a complaint with your national Data Protection Authority if you believe your data has been handled improperly.

7. Security of Personal Data

We implement appropriate technical and organisational measures to ensure that your data are protected against:

  • unauthorised access
  • accidental loss
  • misuse or alteration

Only authorised members of the project consortium have access to personal data submitted through the contact form.

8. Use of Cookies

This website uses only essential cookies required for basic functionality and security.

We do not use advertising cookies, tracking cookies, or third-party marketing tools.

More information is available in our Cookie Policy (if applicable).

9. Links to External Websites

The SHAPING EU SPORT website may contain links to external websites. We are not responsible for the privacy practices or content of these websites.

We recommend consulting the privacy policies of any external sites you visit.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any modifications will be published on this page with an updated revision date. We encourage you to review this policy periodically.

11. Contact Information

For any questions regarding this Privacy Policy or the processing of your personal data, please contact us through the online contact form available at: www.shapingeusport.eu